HACCP in the Food Industry – Reporting Plan – 2/5 – Weekly Reports
Knowledge base
HACCP certification imposes a number of reporting requirements on food producers for the activities they perform. As specialists in the digitalization of quality control processes, we decided to collect the reporting scopes and their frequency in a cohesive summary. We structured each report according to a uniform scheme, specifying its frequency, name, scope and type of production for its application. This section presents weekly
Weekly Reports
Weekly reports document cleaning and maintenance activities carried out once a week, often in a broader scope than daily routines. They help to maintain long-term process stability and order in the production environment.
Frequency
Report name
Description
Type of food plant (application)
Weekly
Weekly cleaning and disinfection report
Records weekly cleaning and sanitization activities performed in production areas, verifying thorough removal of contaminants and maintaining sanitary conditions. The report ensures that deep cleaning tasks are carried out systematically and effectively.
All facilities (more comprehensive than daily cleaning tasks; helps maintain process cleanliness and hygiene).
Weekly
Weekly equipment inspection report
Documenting the weekly inspection of machines, equipment and infrastructure: checking working condition, lubrication, wear and tear and safety features. Allows early detection of faults and preventive maintenance.
All facilities (provides equipment reliability and process continuity across all types of production).
Weekly
Weekly pest monitoring report
Summary of weekly inspections of traps and pest monitoring devices, recording any signs of rodents or insects and actions taken (e.g. replacement of baits). Ensures the effectiveness of pest control programs and early detection of infestations.
All facilities (especially high-risk sectors like raw material storage and packaging; supports external pest control services).
Weekly
Weekly HACCP records verification report
Verification of HACCP documentation and records (e.g. CCP monitoring, cleaning logs) performed weekly by the HACCP team or quality department. The report confirms that all records are complete, accurate and that deviations are addressed.
All facilities (allows ongoing supervision of records and compliance with the HACCP plan).
These reports and records are an integral part of the HACCP and ISO 22000 systems in food businesses. Their reliable maintenance ensures continuous oversight of food safety and provides evidence of compliance with requirements during certification audits. Regular documentation – from daily checklists to periodic audits and reviews – enables the rapid detection and correction of irregularities, thus maintaining a high level of product safety and quality in all types of food establishments.
If you want to implement digitalization of quality control processes in your company, we invite you to get in touch!
Does the icmInspector QMS system support weekly reporting in line with HACCP?
Yes, the icmInspector QMS system enables digital creation and management of weekly reports to meet HACCP requirements for various types of food production.
Tags: HACCP weekly reportscleaning and disinfectionequipment inspectionpest monitoringHACCP records verificationISO 22000 weekly reporting
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